NO!

OK, so saving IT dollars does technically save you money for your company if you look at the immediate cost.  Unfortunately that's where most decisions stop.  "Gosh, we're spending $2,000.00 a month on help desk, network administration, hardware, power...  Let's cut that to $500/month and we'll be saving $18,000.00 each year!"  Sounds enticing doesn't it?  Unfortunately you'll probably lose half of that due to wasting time on figuring out simple help desk issues, and you'll probably have some sort of large IT system error that costs you somewhere in the range of what you thought you were saving by cutting IT costs.

Instead of simply cutting cost by reducing services look at these factors on how you can reduce your IT costs to save money, but keep your company well supported and on track to reach its goals.

• Analyze your hardware.  Do you have more than you need, or is it outdated?  It could be costing you to have older hardware supported, repaired, or failing at your company.  Check with your IT company to make sure that the equipment does everything you need, and that it will survive until you are ready to invest in new equipment.  If you aren't sure what your hardware is capable of consult with your IT company, or department, to utilize it to its full capacity.  If you have a server but are still storing documents on your PC you should probably use what you have invested so much money in.
• Use Web Based Software.  (Wall Street Journal)Installing software "locally" (on individual machines) can be costly.  Using an online service eliminates the need to install software on your computer, is accessible from anywhere, and increases the availability, and often the efficiency, of your employees.
• Check your work-flow.  Many offices are taking unnecessary steps, and slowing down their processes, without even knowing it.  A good IT company, or department, can help you identify areas in which you can improve on work-flow through your technology.  Utilize your hardware, software, and goals to create a system that eliminates unnecessary steps, gathers needed information, and creates a system that will increase efficiency and decrease costs.
• Managed Services.  (CRN.com) It sounds odd, but there aren't many Managed Service Providers using the term "managed services." Rather, they market themselves as "outsourced IT departments." The terminology might be complex, but the concept is not: helping customers lower costs by monitoring and managing their IT infrastructure. In most cases, customers pay the MSP a recurring fee to take care of their IT needs. Because MSPs have more control over both their resources and the customer, the end user's costs are typically less than the traditional break-fix model.
  
  "It's pretty easy. We take responsibility for their network. My analogy is if you had a mechanic living in your garage, your car would run forever," said B.J. Farmer, CEO of CITOC Inc., a Houston-based MSP.

So before you put your IT budget on the chopping block invest some time and money into analyzing your hardware, software, work-flow, and IT services.  If you see an area that can be improved on consult with a local IT company that you trust, and find some areas that will save you money upfront and increase efficiency for your organization.

Business Checklist

We’ve created this checklist for you and your company to analyze your current IT support and to determine if you are getting the best possible support.  These are basic items that you should have at your business to keep your server safe, up to date, and give you the access you need.

Œ       Corporate Antivirus software: to protect the server and all pc on your network. This should automatically update with new definitions each day and push these updates to all PCs on the network. It should also run daily virus scan on all PCs on the network.

Œ       Security updates to protect all PCs on the network. These keep all PCs up to date with the latest software and protects from outside attacks.

Œ       System Back Ups that run every day with a tape that is taken offsite and stored in a safety deposit box each week. All employee documents should be saved to the network server (not locally on their PCs) so that all documents are backed up each day and are recoverable should a file be lost.

Œ       Hardware Firewall and VPN to protect your network from outside attacks, and give all employees access to their work desktops and network recourse from anywhere in the world.

Œ       Exchange Email Sever, if you want to host your own email, use public calendars, be able to retain all communications within your organization.

Œ       Server Maintenance performed daily to ensure the daily backups are successful and verified, review critical logs, hardware review, network security review, security updates, and virus definitions, and much more.

If you do not have at least these actions being performed you need to contact your IT provider and request a list of services to find out what they are doing or contact us at ITsolutions@intertechpro.com or 1-800-376-9174 to ensure that your IT system is properly designed and supported. 

Phishing scams are one of the most successful ways to invade your computer, get your information, and steal your funds.  Since Phishing attempts are done so creatively and with such attention to detail you might have a hard time identifying if your email from a phishing scammer or if your social network connections are from a real person or a phisher, I have some very easy tips to avoid being Phished after the definition.

As defined by Wikipedia:

In the field of computer security, phishing is the criminally fraudulent process of attempting to acquire sensitive information such as usernames, passwords and credit card details by masquerading as a trustworthy entity in an electronic communication. Communications purporting to be from popular social web sites, auction sites, online payment processors or IT administrators are commonly used to lure the unsuspecting public. Phishing is typically carried out by e-mail or instant messaging,^[1] and it often directs users to enter details at a fake website whose look and feel are almost identical to the legitimate one. Even when using server authentication, it may require tremendous skill to detect that the website is fake. Phishing is an example of social engineering techniques used to fool users,^[2] and exploits the poor usability of current web security technologies.^[3] Attempts to deal with the growing number of reported phishing incidents include legislation, user training, public awareness, and technical security measures.

For more info you can go here: http://en.wikipedia.org/wiki/Phishing to read the entire Wiki entry, which is quite interesting.

To avoid being phished there are several key factors to look for.  (For an extensive list go here, http://www.antiphishing.org/consumer_recs.html)

• For Emails:  Is someone requesting personal info?  Is it urgent?  Is there a link in the email?  If there is a link don't use it.  Go directly to the website (google, facebook, bank...) and login there.  If there is no message there for you repeating the same info, it's a phishing scam.
• Online:  Avoid giving personal info unless it's through a secure connection.  You can tell by the lock in the address bar when you go to the website, clicking on it, and having it display the security certification. 
• Update your computer for security reasons.  Yes, updates can be annoying, but a large percentage of updates are to fight the ever evolving scammer community, and to keep your data secure.  These updates help automatically protect you from Phishers.
• Always report phishing emails.  You can send them to reportphishing@antiphishing.org and they database them to help fight future scams.

I hope this helps you keep your information safe and secure.  If you would like more help on how we can protect your entire workplace send us an email at ITsolutions@intertechpro.com and we'll analyze your organization's IT needs for no cost.

Everyone has probably had a less than perfect experience with IT support, or at least heard of one.  A lot of you have probably seen the Saturday Night Live skit for "Nick Burns, Computer Guy" (http://www.hulu.com/watch/19050/saturday-night-live-nick-burns) This is the stereotype that most people put together with you IT support.  We are working hard to make Nick Burns be a joke to the past, and no longer a reinforcement of a negative experience.

Here's what most people think of when they think IT support:

·     Geeks.  By Wiki definition:  "A peculiar or otherwise odd person, especially one who is perceived to be overly obsessed with one or more things including those of intellectuality, electronics, etc."

·     They don't have much real world experience, so they can't relate what they are doing to you, because they only know computer talk.

·     Not concerned with the wellbeing of others, but only getting the task at hand taken care of.

·     Uncompromising with the way to get things done, extremely structured.  Even if it seems like there is an easier way to get things done, they do it a certain way, every time.

The truth is most IT support personnel aren't like that at all.  When you call Tech Support for a lot of companies people are just tired of dealing with the same problem over and over again, also they have to go through a certain series of reporting in order to track what has been done, even though it doesn't make sense to the person receiving the help.

We pride ourselves here on doing things a bit differently, and hopefully IT support people will start to notice how we help our customers out, and we'll eventually change the stereotype.  Yes, we are "geeks" but not by the definition of the word.  We do have a large interest in IT related items because that's where we make our living, but we make sure it's not the only part of our lives.  By having real world experiences we can relate to our customers and explain what we are doing, and what needs to be done, in a way that doesn't alienate our customers.  It's much better for someone to know what they are paying for than to just trust us that we're going to fix everything and it won't happen again.  Our number one concern is the wellbeing of others, especially in the business world.  We understand that time is money, and for that reason we want to make sure we eliminate any problems that come up, and minimize any that potentially could arise in the future.  This might take an extra minute to walk through the problem with the customer, but in the end they will know how to eliminate the issue if it comes back, or how to prevent it from re-occurring.  Being a small company we have the freedom to directly asses an issue, we don't have to go through a long corporate structured process.  By doing this you know we're working in the most efficient way, and you're only paying for the problem to be fixed, not for getting a run-around.

IT Support Personnel have a long way to go to improve their public image, but we're making sure we can put a dent in it one customer at a time.

Everyone is working on running their organization as efficiently as possible, but often times the small things are overlooked.  IT support is a necessity for most organizations, but it's a costly expense to have someone on, full time, to address any conflicts that may arise, and to run your regularly scheduled maintenance, security and updates.  The solution comes from the advancements in Remote Help Desk Support.

Remote control tools enable IT help desk personnel to better serve their end users, and benefits the organization by saving them time and money.  Because the help desk can remotely diagnose and solve problems you save time, by having them directly interact with the end users' PC instead of directing the user through a potentially complicated series of actions, and you save money because the conflict can be resolved in a shorter amount of time, reducing the amount billed.  The remote services also eliminate having to go to the office to work on any conflicts, saving money and time for both parties.

Your IT support company should provide remote services as an option.  The phone is still the preferred method of contact for the majority of end users, but remote services are rapidly being accepted and employers are noticing the financial benefits as the need to stretch the dollar increases.